Recruiters or hiring managers play a significant role in any organization as they help in bringing more business and employees for sake of alleviating standard and revenue of their company. But, is there any guarantee that whatever data they collect of their shortlisted candidates, or senior employee (who are currently working there) is secured?
This is the critical aspect of any organization that raises the question of data protection. Data protection is a sensitive issue throughout the entirety of any organization. It matters a lot when it comes to recruiters who deal with massive amount of candidates, and other business individuals to take their services for establishing their businesses.
Anyhow, in this article, all recruiters, or beginner candidates who have initiated as recruiters will be guided with few data protection tips to store their employee past and present record.
How to Protect Data?
1. Protect Personal Details
A company must protect the personal details of every candidate. The way any organization handles the details of all its applicants reveals the professional level of the company.
Recruiters must clearly explain the purpose of personal details of a candidate.
He/she must mention that the personal details of unproductive candidates are either deleted or stored for future consideration. Misusing the personal details of any candidate whether they left or working is an illicit act under any circumstances.
2. Consult an IT Professional
If you don’t possess a strong grasp over technical works, then you must consult an IT professional to help with data protection matters. An IT team can help a recruiter checking through all the systems within the company. They might also help to detect any illicit activity.
Show trust in your employees, but also keep a spy on their systems to inspect any activity which could harm the company or the recruitment process. Many cases have been reported where a company’s employees were involved in leaking employment related information to third parties for illegal purposes.
3. Invest in Good Virus Protection Software
If you’re running an online business and use your phone to email clients and candidates, then it’s obvious you be putting sensitive data and personal information in your gadgets which are at risk. Keep checking your level of anti-virus protection.
Consult with your IT team about the best way to upgrade your anti-virus protection, and ask your employer to invest in any software recommended.
4. Upgrade your Security Software
Being a professional recruiter, you ought to install the latest antivirus programs. Security software should be updated on a regular basis in order to combat approaching hacker attacks which might misuse the personal details of candidates and employees.
Also, make sure that private information is always shared face to face. Abstain from scattering individual points of interest through email and so on.
5. Delete Records of Fired Employees
It is of no use to keep the personal details and another stuff of those employees who left the company on their own or were terminated. It is against the company’s ethics to hold the personal records of terminated employees unless they have committed any fraud with the company.
This information is used for taking any legal actions against that employee.
6. Spring Clean your Server
Apart from keeping your digital network and servers up to scratch anti-virus software, also ensure that you clean your digital database and servers to delete any documents, folders, and information permanently if no longer required.
The Data Protection Act offers key focuses for how you ought to oversee delicate information, so in case you’re uncertain visit the administration site for master exhortation.
7. Password Protect Sensitive Folders
Make password protective folders to protect your documents and folders containing sensitive information. It will create a barrier against hackers, as only those who know the password will be able to open and read documents.
Guarantee your secret word ensure any sensitive data you send by means of email and continue your desktop or server. Furthermore, recollect, dependably send passwords in isolated messages to beneficiaries of connections.